Guidelines and Procedures for Announcements and Events
February 17, 2004
Modified August 30, 2010
- Events are happenings that are date, time, and location specific, and must have an actual start date, time and physical or virtual location. Postings that do not fit these criteria can be posted as an Announcement as long as the announcement does not violate any other policy .
- Announcements are general pieces of news to be promoted to the UCF community.
- Only post your announcement once in the system.
- Generally, an event should have a brief, descriptive and compelling title.
- Events are not to be announcements in disguise.
- Not every event published into the system will be selected to show up on ucf.edu or on the main calendar.
- Events that have an impact on a large portion of the UCF community, intellectually and/or culturally relevant events, and events that contribute to the academic pursuits of the student population will be given priority on the main web site and main UCF calendar.
- Only those individuals with administrative access to post events and announcements should be posting the information. If you have someone else post this you should be verifying that the information is accurate.
- When selecting a start date for your posting, it is important to note that the Good Morning UCF e-Newsletter is generated during the early hours of the morning; the e-mail will only include announcements and select events that are correctly entered into the system and designated to appear on that day’s e-Newsletter.
- An event will appear in the e-newsletter twice, the day before the event and the day of the event.
- An announcement will appear in the e-newsletter once based on the announcement posting date indicated.
- Both events and announcements will appear immediately on the web for the duration and time indicated for the specified audience.
- Users shall not post content which is defamatory, or which constitutes a breach of telecommunications security, or is in violation of Federal, State, or local laws or university rules or policies.
- The university and its employees are prohibited from using any university resources for, or implying in any way that the university is directly involved in, political campaigns or campaign fundraising.
- When posting, please note that HTML tags are not allowed.
- Avoid using all caps in any section of your posting.
- Refrain from using characters such as the asterisk, tilde, or any non-text character in the title of the Event or Announcement.
Items to check:
- Verify the date, time and location are accurate
- Review the title of your post: Make it simple to understand. Be certain it will effectively communicate to a wide audience.
- Verify the content is appropriate and accurate.
- Check to make sure the correct audience is selected.
Disclaimer: Events recommended for publication on the main site may be selected for display on the UCF homepage. If selected, the event title, description, short description and other information may be edited for content, spelling, grammar, punctuation, size, and other information as necessary. Changes may also appear in GMU e-mails and myUCF events listings.
For more information, view the Division of Information Technologies and Resources Use of Information Technology and Resources Policy.
For other existing Information Technology and Resources policies please visit http://itr.ucf.edu/policies/policies.asp.
For information on UCF’s writing style guide, go to http://web.mca.ucf.edu/sites/StyleGuide/default.aspx.
Use of the system is monitored daily, and abuse of the system will result in the loss of the user account and deletion of the information from the system.