Policies and Procedures for Announcements and Events
February 17, 2004
Modified April 04, 2005
- Events are happenings that are date, time, and location specific, and must have an actual start date, time and physical location. Physical location excludes media such as: the online environment, TV or radio. These types of postings can be posted as an Announcement as long as the announcement does not violate any other policy .
- Announcements are general pieces of news to be promoted to the UCF community.
- Only one announcement can be used to provide upcoming notice of an event.
- Events are not to be announcements in disguise.
- Only those individuals with administrative access to post events and announcements should be posting the information. If you have someone else post this you should be verifying that the information is accurate.
- When selecting a start date for your posting, it is important to note that the Good Morning UCF eNewsletter is generated during the early morning hours and will only include events and announcements that are designated to appear on that days eNewsletter. For example, select a post start date of March 22, 2007. The posting would need to be entered in My Organization prior to the 21st to be included in the eNewsletter for an event posting and prior to the 22nd for an announcement posting.
- An event will appear in the e-newsletter twice, the day before the event and the day of the event.
- An announcement will appear in the e-newsletter once based on the announcement posting date indicated.
- Both events and announcements will appear immediately on the web for the duration and time indicated for the specified audience.
- Users shall not post content which is defamatory, or which constitutes a breach of telecommunications security, or is in violation of Federal, State, or local laws or university rules or policies.
- The university and its employees are prohibited from using any university resources for, or implying in any way that the university is directly involved in, political campaigns or campaign fundraising.
- When posting, please note that HTML tags are not allowed.
- Avoid using all caps in any section of your posting.
- Refrain from using characters such as the asterisk, tilde, or any non-text character in the title of the Event or Announcement.
Items to check:
- Verify the date, time and location are accurate
- Verify the content is appropriate and accurate.
- Check to make sure the correct audience is selected.
Disclaimer: Events entered in My Organization may be selected for display on the UCF homepage. If selected, the event title, description, short description and other information may be edited for content, spelling, grammar, punctuation, size, and other information as necessary. Changes may also appear in GMU emails and MyUCF event listings.
For more information, view the Division of Information Technologies and Resources Use of Information Technology and Resources Policy.
For other existing Web policies please visit the Web Development Resource site.
For information on UCF’s writing style guide go to Style Guide.
Use of the system is monitored daily, and abuse of the system will result in the loss of the user account and deletion of the information from the system.