It is more important than ever that we take care of ourselves and one another.
UCF continues to prioritize our community’s health and well-being following guidance from state and public health officials. We are prepared to pivot to more remote work and instruction if needed.Explore Campus and Community Triggers
Potential COVID-19 Exposure
Because risk of exposure exists in any public place where people are present and the pandemic is a reality across our broader community, we can expect that UCF will not be immune from continued impact.
If you or someone you know tests positive for COVID-19, here are the steps you should to take:
- Stay home and do not come to campus.
- Self-isolate and avoid contact with other people and social gatherings.
- Let your supervisor or faculty member know that you’re ill and not able to come to work or class.
- Follow the instructions of your healthcare provider to determine if testing or treatment is needed.
- Call the UCF COVID Line at 407-823-2509 if you test positive.
Visitors, Vendors & Contractors:
All UCF visitors, vendors and contractors are required to conduct symptom monitoring through the online visitor COVID Self-Checker before coming to campus or any university property.
Armor Up, Knights
It takes each of us to help protect our UCF community. Prevent and avoid the spread of COVID-19 with these tips.
Wear face covering
Wash hands often
Keep 6ft physical distance
Avoid touching your face
Stay home if you or someone in close proximity has COVID-19
Frequently Asked Questions
What are UCF’s plans for the Summer B and fall terms?
On June 23, UCF will begin operating more closely aligned with the way we did before the pandemic. This date is a few days before the upcoming Summer B academic term, when we are expanding our classroom capacities leading up to a return to full on-campus class schedules in the fall. It is critical for our students that we are prepared to welcome them back, as we know our campus vibrancy benefits their success.
Who is required to return to the office June 23?
All employees are expected to return to their pre-COVID schedules and their on-campus workspace by June 23, or by that date have in place an approved alternative work arrangement that follows UCF’s Remote Work Arrangements policy. Employees and supervisors should begin to discuss the return to campus as soon as possible.
Instructors, lecturers, assistant and associate professors and professors will return to pre-COVID schedules beginning in Summer B if they are teaching a face-to-face course during that term or August 8 if they are teaching in the fall.
What is remote work?
Remote work is an arrangement in which some work is performed from home or another approved off-site location with the university’s approval. In general, regular office hours are worked and deviations from that schedule require supervisor approval.
When is remote working an option for employees at UCF?
Remote working is an option for employees when working arrangements benefit both the organization and employees, are in line with UCF’s mission and guiding principles, resources can accommodate the requests and supervisory discretion allows for the employees to work from a remote workspace.
Who can work remotely at UCF?
Eligibility to work remotely is determined based on job duties and essential functions of the job, satisfactory performance, and time with the university. Some positions require the employee to physically be on campus to perform essential job duties and to maintain continuity of operations, and therefore, may not be eligible for remote work. For more information and a list of roles that may not be eligible, see the “Eligibility” section in the Remote Working Arrangements Policy EP-20-6. In addition, departments’ need to be sufficiently staffed, including at the on-campus work location, to deliver high-quality services to students, faculty and staff; this will in many cases limit the number of employees who can work remotely, even if their job duties can otherwise be performed remotely. Approval of a remote work arrangement is a privilege, and employees are not guaranteed the opportunity to work remotely.
Why can’t some employees work remotely?
Employees in positions needing in-person contact/customer service or that rely on specific equipment or supplies are likely to be required to work on site. Similarly, management and/or supervisory roles may be excluded from consideration for remote working arrangements unless a department finds such an arrangement practical in meeting job responsibilities.
Not all employees will have the opportunity to work remotely given their roles and responsibilities, including the need for on-campus, in-person interactions. Working at a remote workspace instead of the normal campus workplace may be offered to employees as an alternative when such requests meet the eligibility criteria established by Remote Work Arrangements Policy EP-20-6. Criteria include that the position’s duties can be performed at an alternative site, the employee’s performance is at a satisfactory level, the working arrangement benefits both the organization and the employee, the arrangement is in line with UCF’s mission and guiding principles, resources can accommodate the request, and supervisory discretion allows for the employee to work from a remote workspace.
How much time can an employee work remotely?
Our expectation is that remote working arrangements will be hybrid schedules, meaning hours completed at both the central workplace and the agreed upon remote workplace. Agreements should at most be two days remote, and most often only 20% of a work week. Full-time remote work will be approved only in rare situations.
How long can a remote work arrangement remain in effect?
A remote work agreement can be approved for up to a year. At that time, the agreement must be evaluated and re-approved to continue. The employee or department may, at its discretion, implement, continue, discontinue or modify remote work arrangements at any time. The employee should be given notice two weeks prior to changing or discontinuing a remote work agreement, but an employee can agree to less notice. Further, where a department establishes a rotating remote work schedule involving multiple employees, regular rotations under that schedule will suffice to provide notice to the employee of changes to the remote work arrangement. Changes or discontinuation of the remote work arrangement must also be submitted to Human Resources.
Will I be able to work from home?
We encourage you to speak with your supervisor, keeping in mind the eligibility criteria established by Remote Work Arrangements Policy EP-20-6 and the information in the above answers. Please recognize that your supervisor may not be able to answer all of your questions immediately.
Who can approve remote working arrangements?
The decision to allow limited or hybrid remote work arrangements lies with the dean, director or department head or designee. Requests for more than 2 days remote or for any period of out-of-state work also must be approved by the provost or appropriate vice president.
Where can I find UCF’s policy governing remote work arrangements?
Campus Events & Activities
Will there be consequences for violating the COVID-19 Return to Campus policy?
Individuals who violate the COVID-19 Return to Campus policy will be given an opportunity to correct their behavior and may be asked to repeat training. Repeated acts of noncompliance will result in the individual’s removal from campus until compliance is achieved. Continued noncompliance may result in disciplinary action for faculty, staff and students, up to and including dismissal utilizing existing disciplinary action regulations and policies. Consequences for violating this policy do vary based on severity of offense.
Would all classes again move to remote instruction if there is a resurgence of the virus?
It is possible, and UCF’s plan is flexible and can be adjusted based on evolving public health conditions.
What about students and faculty members who fall ill?
For students: Faculty are being encouraged to plan courses so that students who fall ill will be able to continue in the class and learn remotely during the time they are ill, quarantined or isolated. Also, attendance requirements have been discouraged.
For faculty: Faculty at elevated risk for severe illness form COVID-19 will instruct courses remotely. Normal processes should be followed in the event a faculty member falls ill during the semester.
If I have been working remotely, am I required to begin working on campus June 23rd?
More information, including a forthcoming updated remote work policy, and additional guidance to assist employees and managers regarding expectations will be shared soon. In order to appropriately provide excellent service and resources for our students and faculty, not all requests for remote or hybrid work schedules should be expected to be approved.
Can face-to-face staff and group meetings resume?
Meetings, training sessions and other group discussions should continue to occur in virtual platforms, rather than traditional face-to-face meetings, as much as possible. Some of the available tools are Skype, Teams and Zoom. Continued physical distancing remains critical to prevent further spread of COVID-19.
Can my department order cleaning and disinfecting supplies on its own?
Departments should proceed as they normally would with regular orders for office items such as soap, hand sanitizer, paper towels and other cleaning supplies. These items are especially important as employees begin returning to work and have the need to clean their personal workspaces, and departments should continue with their normal processes for procuring these supplies at their own cost.
Departments with additional needs for cleaning and disinfecting supplies beyond their regular orders should seek authorization prior to purchasing by directing their requests to email@example.com. It is important that any new requests for items intended to prevent further spread of COVID-19 funnel through this centralized request system in case there is a possibility for future reimbursement.
If I’ve tested positive for COVID-19, when can I return to campus?
Employees should stay home and not return to work until they meet the criteria to discontinue home isolation and have consulted with a healthcare provider and local health department. Supervisors should not require a sick employee to provide a negative COVID-19 test result or healthcare provider’s note to return to campus.
All students and faculty and staff members should notify UCF that they have tested positive by calling the UCF COVID Line at 407-823-2509. This will ensure that robust tracing of cases at UCF has started and will help the university identify and contain potentially impacted populations.
Are there instructions for how to use the COVID Self-Checker?
Where can I download the UCF Mobile app?
What if I am unable to access the COVID Self-Checker through a smartphone or UCF Mobile app?
What if I am unable to access the online COVID Self-Checker due to internet or other technical issues?
If you are unable to access the COVID Self-Checker through the web, first try a different web browser (Chrome is the preferred browser for the questionnaire) or try clearing your browser cache.
Employees: If that is unsuccessful, complete the online PDF Self Questionnaire (English and Spanish) and follow the instructions based on your responses. You will also need to contact your supervisor and work together to communicate about your schedule if you select yes for the questions. If you are unable to complete the COVID Self-Checker until the technical issue is resolved, you will need to continue to work directly with your supervisor.
What if I am unable to complete the COVID Self-Checker due to technical issues?
Submit a Technical Assistance Request located at the bottom of the questionnaire, and the COVID Self-Checker support team will resolve the issue.
Employees: Contact your supervisor if you’re unable to complete the questionnaire due to technical issues. Complete the online PDF Self Questionnaire (English and Spanish) and follow the instructions based on your responses.
What if an employee’s supervisor isn’t listed?
You should submit a Technical Assistance Request located at the bottom of the COVID Self-Checker and reach out to your supervisor to notify them that you were unable to submit the questionnaire. You should complete the online PDF Self Questionnaire and follow the instructions based on your responses.
Can an employee change their manager/supervisor in the COVID Self-Checker?
This field will be pre-populated with your identified manager/supervisor on record. You are permitted to change the field with the permission of your management.
What if I am unable to find my residence, building or room location?
Students: Temporarily submit “No” to the question “Are you living in UCF campus housing?” and then submit a Technical Assistance Request located at the bottom of the questionnaire. The COVID Self-Checker support team will investigate adding the location.
Employees: Type in your location in the text box under “Specify your primary UCF location or room if not found.”
What if an employee doesn’t have a primary location?
Check the box next to “I am mobile on campus and do not have a primary UCF location.”
What do I do if I have allergies or a chronic illness which displays symptoms on the checker?
You should only identify symptoms that are of a new onset and not from a known chronic health condition.
Is UCF storing or sharing my symptoms?
No. UCF is committed to protecting your privacy.
Students: The symptoms you indicate in the self-checker will not be shared or stored in any system of record. However, the information you provide for your residence and/or first building location will be stored because it could be used to assist UCF officials in investigating possible COVID-19 exposures.
Employees: Supervisors will be notified that the employee COVID self-checker has been completed, but the symptoms you indicate in the self-checker questionnaire will not be shared with your supervisor or any other UCF staff member. Symptom data will not be stored in any system of record. However, information you provide on location will be stored because it will be used to assist UCF officials in investigating possible COVID-19 employee exposures.
If I am a student, what if I am unable to find the first building I plan to visit?
Submit a Technical Assistance Request located at the bottom of the questionnaire, and the COVID Self-Checker support team will investigate adding the location.
Is the self-checker doing contact tracing?
No. UCF is not using any mobile app technology, including UCF Mobile, for contact tracing.
What do I do if I exhibit symptoms of COVID-19?
If you become ill with symptoms of COVID-19, stay home and contact your primary care physician, who will determine whether testing or treatment is needed. Avoid contact with other people and social gatherings to keep from spreading your illness to others. Employees should also notify their supervisor that they are ill and not able to return to work and follow the instructions of their healthcare provider.
UCF students and employees should call the UCF COVID Line to obtain an ordered test at 407-823-2509
Also follow these best practices while awaiting test results and if you test positive for COVID-19:
- Do not leave your home, except to get medical care, until cleared by your healthcare provider.
- Do not share household items.
- Wear a mask around others if contact is necessary.
- Report if you have tested positive for COVID-19 by calling the UCF COVID Line at 407-823-2509
How will I be informed of possible COVID-19 exposure at UCF?
If there is the possibility that you have been exposed to COVID-19 because a colleague has tested positive, you will be notified directly. Through contact tracing, the Department of Health will assess and inform all persons who may be at risk and require quarantine and/or testing. In line with public health practices and medical and student privacy laws, only those who would need to know about confirmed COVID-19 cases for personal health and safety reasons will be informed.
The Department of Health will notify UCF of all known or suspected cases at UCF, and confirmed cases will be shared with the public via a forthcoming dashboard feature on the COVID-19 website that lists confirmed cases of COVID-19 that involve a student or faculty or staff member. The dashboard will be generic in nature, in accordance with medical and student privacy laws and public health best practices.
Campus housing, Environmental Health and Safety or other areas will be apprised of known or suspected cases and the need for isolation, quarantine and appropriate cleaning and disinfecting measures.
What do I do if I have been in contact with someone with COVID-19?
If you know that you have had close contact with a co-worker, visitor, family member or other individual who has confirmed COVID-19 you should stay home and contact your primary care physician, who will determine whether testing or treatment is needed. Avoid contact with other people and social gatherings to keep from spreading your illness to others. Employees should also notify their supervisor that they are ill and not able to return to work and follow the instructions of their healthcare provider.
A high-risk exposure generally involves exposure of eyes, nose or mouth, particularly if the individual was in contact of less than 6 feet for a period more than 15 minutes over 24 hour period with a person infected with COVID-19.
How is UCF tracing and tracking cases of COVID-19?
Robust tracing of COVID-19 cases at UCF will help the university identify and contain potentially impacted populations. UCF will continue to partner with state and local health officials to regularly monitor rates of new cases. Student volunteers will partner with the Florida Department of Health as contact tracers beginning this summer and will work with faculty from the College of Medicine and College of Nursing.
Face Covering Questions? We’ve Got You Covered.
It takes all Knights, whether on or off campus, to protect ourselves and all members of the UCF community. Find out all you need to know about when and where to wear face coverings, as well as how to get yours. Let’s pledge to Armor Up and work together to curb further spread of COVID-19.Get the latest info on face coverings