Employees at Google, Yahoo and some other innovative organizations are regularly allowed time to set aside the routine work schedule to develop whatever ideas they\u2019d like \u2013 all on company time.<\/p>\n
Google calls the exercise 20 Percent Days, because employees can take one day a week to work on projects that motivate them. Some companies call them FedEx Days \u2013 because the results have to be delivered by the next day.\u00a0 Whatever the exercise is called, organizations say those hours are some of their most productive.<\/p>\n
The University of Central Florida\u2019s Center for Distributed Learning is taking the same approach with similar results.\u00a0 The center is responsible for delivering online learning to UCF\u2019s growing population, which creates a host of unforeseen challenges.<\/p>\n
So once a semester, employees are encouraged to step outside the confines of their normal workday and find solutions to challenging problems or create something unexpected that helps the team accomplish its mission.<\/p>\n
The center calls it Hack Day and recently held its third exercise. Hack Day is a term used by computer programmers and software developers when they work collaboratively on projects.<\/p>\n
\u201cEvery time we have done this we end up with many projects that are both fully developed and ready for immediate implementation, or are substantially complete and only need minimal work to wrap up,\u201d said Thomas Cavanagh, UCF assistant vice president in charge of distributed learning.<\/p>\n
\u201cI should also note that the projects are not all focused around programming tasks. We have had people develop new policies, improve purchasing forms, create a style guide, and other important tasks.\u201d<\/p>\n
Some of the dozen or so ideas that have been implemented are:<\/p>\n
The center\u2019s staff designs, delivers and supports online learning through faculty development, course production and research. Their task grows bigger each semester: In the 2011-12 academic year, 72 percent of UCF students (49,856) enrolled in fully online or blended learning courses, and out of the total class enrollments, 30 percent (159,981) were online or blended.<\/p>\n
Cavanagh said Margie Chusmir, an organizational development consultant with the UCF Human Resources staff, passed along the idea to the CDL for staffers to design and work on projects that interest them.<\/p>\n
\u201cThis is their second year and the results of the one day dedicated to innovation have been very impressive,\u201d Chusmir said, adding that she hopes the concept spreads to other areas of the campus.<\/p>\n
Ian Turgeon, a web application developer, took on the responsibility of organizing the project. Each Hack Day starts off with a quick meeting to go over all the proposed ideas and allow teams to form. The following day, the participants meet again and present their work. Projects are voted on, and the top teams receive prizes.<\/p>\n
From 15 to 30 CDL employees participate each Hack Day, said Francisca Yonekura, assistant department head.<\/p>\n
\u201cThis spring was the first time people started to venture out. Some of them worked at the Student Union and other folks went to the patio area by the Technology Commons,\u201d Yonekura said. \u201cSince the budget is limited these days, we are printing magnets with a Hack Day identifier, which amazingly enough you see at the winners\u2019 desks\u2026the \u2018medals\u2019 are proudly displayed.\u201d<\/p>\n
So far the winning ideas from these bursts of creativity have been used in-house, but some of them could eventually be patented for external use, Yonekura said.<\/p>\n
The scope of projects is as varied as the talents of the CDL employees, Cavanagh said, adding that even though all the ideas don\u2019t pan out, the exercise strengthens the team.<\/p>\n
Yonekura said: \u201cThe event seems to already be in our minds as we often hear statements such as, \u201cOh, that is a Hack Day-worthy project. When is the next one?\u2019\u201d<\/p>\n
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