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UCF has charged various task forces with helping to plan for and make decisions about reopening UCF in a phased approach that prioritizes the health and safety of all students, faculty and staff members and campus visitors. Each task force has a specific charge and is comprised of individuals from across the university who, together, are pioneering a path forward for UCF while following recommendations from the Centers for Disease Control and Prevention, the Florida Department of Health, the Florida Board of Governors, and other government and public health officials.

Download the May 21 presentation to the Board of Trustees, which details the university’s planning to date.

Emerging Issues and Crisis Response Team (EICRT)

The scope of EICRT includes providing appropriate leadership prior to and during an emerging issue, crisis or university incident including president, and board consultation and communication. The EICRT team also works in conjunction with the Emergency Operations Center (EOC) to facilitate pandemic response. The EOC consists of representatives from approximately 30 areas across the university who work together to address an incident, including identifying and addressing resource needs, coordinating response efforts, and communicating status updates to leadership and representative areas. Based on the complexity of the work, each EICRT lead may decide to establish additional working groups, task forces or committees to support plan development.

  • Develop university policy recommendations regarding pandemic response for presidential review and approval
  • Coordinate university response to the pandemic in coordination with Emergency Operations Center (EOC)
  • Oversee development of return to on-campus operations plans including development of guiding principles consistent with federal, state and local health guidance
  • Establish EICRT sub-committees to develop area-centric plans:
    • Return to Work (Lead: Rhonda Bishop)
    • Return to Research (Lead: Elizabeth Klonoff)
    • Return to On-Campus Instruction (Lead: Michael D. Johnson)
    • Return to Housing and Student Affairs Services (Lead: Maribeth Ehasz)
    • Contact Testing and Tracing (Lead: Michael Deichen)

Members:

  • Rhonda Bishop, VP for Compliance and Risk
  • Janet Owen, VP for Government Relations
  • Scott Cole, VP and General Counsel
  • Michael D. Johnson, Interim Provost and VP for Academic Affairs
  • Chad Binette, Assistant VP for Communications
  • William Self, Associate Professor, Biomedical Sciences
  • Mike Kilbride, Assistant VP for Administration and Operational Innovation
  • Maribeth Ehasz, VP for Student Development and Enrollment Services
  • Misty Shepherd, VP and Interim Chief Operating Officer
  • Joseph Trubacz, Interim Chief Financial Officer

Expanded EICRT for Pandemic Response:

  • Adrienne Frame, Associate VP and Dean of Students
  • April Konvalinka, Executive Director, Housing and Residence Life
  • Carl Metzger, Associate VP and Chief of Police
  • Courtney Gilmartin, Director, Communications
  • David Hansen, Sr Associate Athletics Director
  • David Pavlonnis, Assistant VP, SDES Budget and Human Resources
  • Deborah German, VP for Medical Affairs and Dean, College of Medicine
  • Elizabeth Klonoff, VP for Research and Dean, College of Graduate Studies
  • Ivan Garibay, Assistant Professor, Industrial Engineering and Management
  • Jana Jasinski, Vice Provost for Faculty Excellence
  • Joseph Thalheimer, Director, Emergency Management
  • Lindsay Neuberger, Associate Professor, Communication
  • Maureen Binder, Associate VP, Chief Human Resources Officer
  • Michael Deichen, Associate VP, Student Health Services
  • Patrick Burt, Associate VP, Communications and Marketing
  • Renee Michel, Director, Environmental Health and Safety
  • Sharon Ekern, Associate VP, Administration and Student Life
  • Youndy Cook, Associate VP and Sr Deputy General Counsel

Return to Work

Prepare the campus and employees for returning to in-person work through policy and protocol development, education and the development of a phased approach for repopulation. Separate workgroups have been established to address signage protocols, event planning and plexiglass criteria and installation.

  • Provide flexibility for employees requesting to continue remote work
  • Adhere scheduling to capacity limits and physical distancing
  • Prepare facilities with the installation of touchless devices and hand sanitizer stations
  • Identify resource needs and use central management of supply chain to purchase face coverings, hand sanitizer, disinfecting wipes and cleaning supplies
  • Implement new cleaning protocols and testing and tracing practices
  • Develop policies and appropriate procedures for enforcement and educate employees on expectations
  • Provide continuous communication regarding safety measures and expectations
  • Install visual signage across campus
  • Coordinate timeline for repopulation with local, state and federal guidelines

Members:

  • Chad Binette, Assistant VP for Communications
  • Lindsay Neuberger, Associate Professor, Communication
  • Maureen Binder, Associate VP, Chief Human Resources Officer
  • Michael Deichen, Associate VP, Student Health Services
  • Mike Kilbride, Assistant VP for Administration and Operational Innovation
  • Misty Shepherd, VP and Interim Chief Operating Officer
  • Patrick Burt, Associate VP, Communications and Marketing
  • Rhonda Bishop, VP for Compliance and Risk*
  • Youndy Cook, Associate VP and Sr Deputy General Counsel

Return to Research

Develop a phased approach for returning faculty, staff, and students to labs and other research activities. A separate workgroup has been established to address environmental, health and safety planning for research facilities. This workgroup is focused on understanding supply needs, cleaning logistics and signage needs in lab spaces.

  • Provided shared research principles
  • Developed research tiers
  • Established laboratory cleaning and disinfecting protocols
  • Developed education specific to research laboratories
  • Created laboratory checklist
  • Approve occupancy plans prior to returning
  • Distribute PPE and ethanol for cleaning

Members:

  • Annette Khaled, Professor and Head of the Division of Cancer Research
  • Brian Butkus, Laboratory Safety Coordinator
  • David Fukuda, Associate Professor and Head of the Division of Kinesiology
  • Debra Reinhart, Associate VP for Research and Commercialization
  • Don Sibley, Biological Safety Coordinator
  • Elizabeth Klonoff, VP for Research and Dean, College of Graduate Studies*
  • Enrique Del Barco, Associate Dean, College of Sciences
  • Ernie Gemeinhart, Building Manager
  • Gregory Welch, Florida Hospital Endowed Chair of Healthcare Simulation, Co-director for UCF Synthetic Reality Laboratory
  • Griffith Parks, Associate Dean of Research and Director, Burnett School of Biomedical Sciences
  • Michael Deichen, Associate VP, Student Health Services
  • Renee Michel, Director, Environmental Health and Safety
  • Rudy McDaniel, Director, School of Visual Arts and Design
  • Sandra Hick, Sr. Coordinator for Chemical Safety and Security
  • Wes Taylor, Interim Director, Institute for Simulation and Training
  • Yongho Sohn, Lockheed Martin Professor of Engineering and Associate Director for UCF Materials Characterization Facility
  • Zenaida Kotala, Assistant VP for Strategic Initiatives and Communication, Office of Research

Return to On-Campus Instruction

Develop a plan to resume face-to-face instruction and academic affairs services. A separate workgroup has been established to address classroom capacity planning. This workgroup is focused on understanding both traditional and nontraditional spaces that can be used for face-to-face instruction and the impact of social distancing on fall course offerings.

  • Plan for a hybrid scenario with a mix of face-to-face, mixed mode and online courses
  • Develop contingency plans in case a change occurs after fall plans are announced
  • Prioritize experiential courses for face-to-face instruction
  • Focus on in-person experiences and learning opportunities for FTICs
  • Increase training for faculty on hybrid and online learning
  • Identify what will move to online learning
  • Establish capacity planning for classrooms
  • Develop a plan for quarantined students to continue studies

Members:

  • Christopher Ingersoll, Dean, College of Health Professions and Sciences
  • David Hagan, Interim Dean at CREOL
  • Deborah German, VP for Medical Affairs and Dean, College of Medicine
  • Elizabeth Klonoff, VP for Research and Dean, College of Graduate Studies
  • Jana Jasinski, Vice Provost for Faculty Excellence
  • Jeffrey Jones, Vice Provost for UCF Connect and UCF Global
  • Jeffrey Moore, Dean, College of Arts and Humanities
  • Joel Hartman, VP for Information Technologies and Resources and Chief Information Officer
  • Maribeth Ehasz, VP for Student Development and Enrollment Services
  • Mary Lou Sole, Dean, College of Nursing
  • Michael Georgiopoulos, Dean, College of Engineering and Computer Science
  • Michael Johnson, Interim Provost and VP for Academic Affairs*
  • Paige Borden, Associate Provost and Chief Analytics Officer
  • Pamela “Sissi” Carroll, Dean, College of Community Innovation and Education
  • Paul Jarley, Dean, College of Business
  • Rebecca Richards, Assistant VP for Academic Budget, Planning and Administration
  • Ross Wolf, Interim Assistant Provost of UCF Downtown
  • Sheila Amin Gutiérrez de Piñeres, Dean, Burnett Honors College
  • Sherry Andrews, Associate Provost and Associate General Counsel
  • Theodorea Berry, Vice Provost of Student Learning and Academic Success and Dean, College of Undergraduate Studies
  • Thomas Cavanagh, Vice Provost for Digital Learning
  • Timothy Letzring, Sr Associate Provost for Academic Affairs
  • Tosha Dupras, Interim Dean, College of Sciences
  • Youcheng Wang, Dean, Rosen College of Hospitality Management

Classroom Capacity Workgroup Members:

  • Brian Boyd, Registrar
  • Christy Miranda Perez, Director, Space Utilization
  • Eric Schrimshaw, Professor and Chair, Department of Population Health Sciences
  • Ivan Garibay, Assistant Professor, Industrial Engineering and Management
  • Paige Borden, Associate Vice Provost and Chief Analytics Officer
  • Teresa Dorman, Associate Dean, College of Sciences
  • Duane Siemen, Interim Associate VP, Facilities and Safety
  • Bill Martin, Director, Facilities Planning
  • Don Merritt, Director, Instructional Resources
  • Melody Bowdon, Associate Vice Provost, College of Undergraduate Studies
  • Steve Johnson, Associate Registrar

Return to Housing and Student Affairs Services

Develop a plan for all operational, educational, and well-being needs for students and staff returning to all housing communities. Provide a plan to safely engage and support returning and prospective students’ campus experiences.

  • Develop occupancy guidelines
  • Reserve residential space for quarantine use
  • Prepare housing facilities for physical distancing
  • Adjust move-in time period to promote physical distancing
  • Reconfigure common areas and establish enhanced cleaning protocols
  • Restrict social events and activities
  • Develop online activities for residents
  • Provide “welcome back” kits with face covering and hand sanitizer and share new safety protocols
  • Develop communications for students and parents

Members:

  • Adrienne Frame, Associate VP and Dean of Students
  • Amy Childs, Sr. Manager, Housing
  • A.J. Range, Assistant VP for Neighborhood Relations and Safety Education
  • April Konvalinka, Executive Director, Housing and Residence Life
  • Arian Bryant, Director, Residence Life and Education
  • Curtis Kalai, Residence Hall Association Director
  • Edward Powers, UCF Downtown Resident Assistant
  • Jackie Gammage-Troutman, Regional VP of Operations, Campus Apartments
  • Maribeth Ehasz, VP for Student Development and Enrollment Services*
  • Marla Scannicchio, Senior VP and Chief Accounting Officer, Provident Resources Group
  • Michael Deichen, Associate VP, Student Health Services
  • Peter Mitchell, Director, Housing Administration and Finance
  • Renee Michel, Director, Environmental Health and Safety
  • Richard Berwanger, Manager, Facilities Operations
  • Robert Myers, General Manager, Asset Campus Housing
  • Ronnie Lamkin, General Manager, Convocation Corporation
  • Sarai Duque, Knights Circle Resident Assistant
  • Sharon Ekern, Associate VP, SDES Administration and Student Life

Contact Testing and Tracing

Develop a plan for testing, screening, contact tracing and surveillance in coordination with the Florida Department of Health in Orange County. A separate workgroup has been established to address technology solutions in support of contact testing, tracing and illness detection. This workgroup is focused on identifying needed requirements and evaluating the effectiveness of various technology solutions.

  • Include members from DOH on task force
  • Develop testing and tracing protocols
  • Create protocols for the care and quarantine of students in on-campus and managed housing
  • Develop an application to promote illness detection and safety measures
  • Establish Student Health triage line as the point of contact during the initial phase of reopening

Members:

  • Don Sibley, Biological Safety Coordinator
  • Ellis Perez, Epidemiology Program Director, Florida Department of Health in Orange County
  • James Schaus, Associate Director of Clinical Services and Medical Director, Student Health Services
  • Jane Gibson, Chair Department of Clinical Sciences and Professor, Pathology
  • Joseph Thalheimer, Director, Emergency Management
  • Marcia Katz, Associate Dean for Clinical Affairs
  • Mary Lou Sole, Dean, College of Nursing
  • Michael Deichen, Associate VP, Student Health Services*
  • Nancy Gayton, Director, Human Resources
  • Renee Michel, Director, Environmental Health and Safety
  • Robert Hines, Epidemiologist, UCF Population Health and Associate Professor, Medicine

*Indicates EICRT Lead