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Academics

Faculty | Students | International Students | Study Abroad Students | Grad Students | Commencement | Resources | Research

Since April, UCF has charged various planning groups with helping to plan for and make decisions about reopening UCF with a phased-in approach that prioritizes the health and safety of all students, faculty and staff members and campus visitors.

Each planning group has a specific charge and is comprised of individuals from across the university who, together, are pioneering a path forward for UCF while following recommendations from the Centers for Disease Control and Prevention, the Florida Department of Health, the Florida Board of Governors, and other government and public health officials.

The need for physical distancing and the limited number of classroom spaces available means many classes will be taught remotely, and students will know by July 1 whether their courses will be offered face-to-face or remotely.

UCF will switch to remote instruction following the Thanksgiving holiday to minimize risk associated with a potential virus resurgence. Final exams and assessments will be remote.

University operations will be normal, with residence halls, libraries and study and dining spaces will remain open for student use. Because students are permitted to return to UCF Housing for the two weeks of the fall semester following Thanksgiving, no refunds will be provided to students who elect to not return to their residence.

It is possible, and UCF’s plan is flexible and can be adjusted based on evolving public health conditions.

Faculty are being encouraged to plan courses so that students who fall ill will be able to continue in the class. In particular, attendance requirements have been discouraged, and faculty with a face-to-face component are encouraged to use a hybrid approach that can be available to students who choose to be or because of health requirements need to learn remotely.

Yes. The COVID-19 Return to Campus policy was developed to implement campus health measures and provide for clear communication of enforcement steps for noncompliance. The policy applies to all members of the university community, as well as visitors and individuals and contractors who conduct business with the university, and it will apply to all facilities owned or controlled by the university.

The policy is available online and will be updated to reflect changes in federal, state and Board of Governors guidance or changing health conditions.

Individuals who violate the COVID-19 Return to Campus policy will be given an opportunity to correct their behavior and may be asked to repeat training. Repeated acts of noncompliance will result in the individual’s removal from campus until compliance is achieved. Continued noncompliance may result in disciplinary action for faculty, staff and students, up to and including dismissal utilizing existing disciplinary action regulations and policies.

Guidance to those on the front lines of enforcement is currently being developed, with special focus on ensuring the new requirements are enforced equitably, and will be shared with the campus community later this summer. View the COVID-19 Return to Campus policy.

Faculty

Contact Webcourses@UCF Support for any questions about Webcourses@UCF, Panopto, Zoom, Materia or Obojobo.

Faculty at elevated risk for severe illness form COVID-19 will instruct courses remotely. Normal processes should be followed in the event a faculty member falls ill during the semester.

Contact Student Accessibility Services for any accessibility concerns or accommodation questions at sas@ucf.edu or 407-823-2371.

The Division of Digital Learning has created a Keep Learning page for students. In addition, a Keep Learning link has been added to all online courses in Webcourses@UCF that will direct students to that page for information.

For faculty who offer quizzes and exams online, the university offers two options for test proctoring: ProctorHub and Respondus LockDown Browser.

For first-time users interested in a simpler proctoring system, consider using ProctorHub. If you are interested in using LockDown Browser, we encourage you to contact Webcourses@UCF Support.

Yes. If your classes are remote, plan to convert any exams or assignments to the online environment. Use tools like discussions, assignments and quizzes to offer graded assessments online.

Log in to the UCF LinkedIn Learning portal using your UCF NID login credentials.

Students

Charter Communications will offer free Spectrum broadband and Wi-Fi access for 60 days to households with K-12 and/or college students who do not already have a Spectrum broadband subscription and at any service level up to 100 Mbps. To enroll call 1-844-488-8395. Installation fees will be waived for new student households. For more information, read Charter’s press release here.

Student Accessibility Services is in direct communication with your faculty members and is advising on methods for providing reasonable accommodations. As SAS explores options and assesses possibilities with faculty, they and students are welcome to contact sas@ucf.edu or call 407-823-2371.

Students should practice physical distancing as much as possible at this time. Other methods of doing group work include email, messenger, Zoom and more.

Individual departments are working directly with their students to help them find ways to best fulfill their clinical, internship or other requirements so they’re disrupted as little as possible while following the best guidance from health officials. Please refer to your respective college’s announcements for further information.

There are several ways to save money at the Bookstore:

  • First Day Program – Course materials are delivered directly through WebCourses@UCF at the lowest market price and billed to your UCF student account.
  • Price Match Program – Save on new and used textbook purchases and used rental being sold directly by BN.com, Amazon or local off-campus competitors. Visit the bookstore website for more details.
  • Used Textbooks – The Bookstore has the largest selection of used UCF textbooks which is a savings of 25% off the new price.
  • Digital Titles – Save up to 80% on hundreds of available titles.
  • Rental – Save up to 80% on new and used titles.

Stop by the campus bookstore during regular business hours or print out a free UPS return label:

  • Go to UCF.BNCollege.com, use dropdown for Textbook Rentals, click on Rental Returns tab, enter your order ID# and email address to access your free UPS rental return label.

Please visit our campus websites for more information:

Summer 2020 semester: Many due dates have been extended through late July for students with financial aid. For those who did not already have a deferral, the deadline was extended from May 22 to June 5, 2020.

International Students

Temporary transition to online classes will not negatively impact the F-1 or J-1 status of international students. If you have specific concerns regarding your status, please call UCF Global at 407-823-2337 to speak with an immigration advisor.

For more frequently asked questions for international students, visit global.ucf.edu/coronavirus.

Yes. As long as you remain enrolled in your classes and are actively engaged in your coursework, your SEVIS record will remain active. You may take the remainder of your Summer 2020 classes online without any negative impact for your F-1 or J-1 status.

For more frequently asked questions for international students, visit global.ucf.edu/coronavirus/.

Yes. IEP students should check their Knights email for more information regarding the continuation of their classes.

No, there are no changes to international students enrolled at UCF, either directly or through exchange programs.

Remote instruction will continue through all summer semesters. UCF Global will communicate with admitted students to provide additional guidance.

We are aware that many U.S. consulates have cancelled visa interviews due to COVID-19. You may contact the U.S. consulate to reschedule your visa interview according to the instructions provided on the consulate’s website once they resume normal operations.

For more frequently asked questions for international students, visit global.ucf.edu/coronavirus/.

Your UCF Global Immigration Advisors are here for you! Please call UCF Global at 407-823-2337 to schedule a phone or skype meeting with an advisor.

For more frequently asked questions for international students, visit global.ucf.edu/coronavirus/.

Study Abroad Students

Semester-long study abroad programs for fall 2020 have been canceled, and university leadership will be revisiting future study abroad programs later this fall.

Grad Students

The College of Graduate Studies will temporarily accept electronic versions of the Thesis and Dissertation forms with electronic signatures. Unless otherwise specified by the committee chair, the candidate is responsible for obtaining signatures on approval forms from the committee members. Approval forms can be accessed through the Thesis and Dissertation Services site. You can visit the How to Help Grad Students: Thesis and Dissertation Webcourse — Creating and Using an Adobe Acrobat Digital ID Signature for assistance. Please submit signed approval forms to editor@ucf.edu.

Candidates should contact their committee chair to arrange for the thesis or dissertation defense remotely through the Summer 2020 term. Zoom, Skype, and Teams are all options available to the committee. This is a temporary procedure while the campus is on remote status. If you use Zoom, do not post the meeting link on a public website. Instead, the committee chair should share the access information with the student and committee. See How to Keep Uninvited Guests Out of Your Zoom Event for information on security features and best practices.

The College of Graduate Studies has move required Integrity Training workshops to an online format so students can still meet their requirements. Check the Pathways to Success website for the current schedule.

Check with your program for updated information.

If graduate programs wish to use ProctorHub (which would also include Zoom) for their qualifying or candidacy exams, they can make a request for a special web courses section for that at: https://cdl.ucf.edu/teach/course/request-section/.  A designer at CDL will then follow up to help them set it up.

Commencement

UCF hosted a series of virtual commencement ceremonies on Saturday, May 2, on the university’s Facebook and YouTube pages. Each ceremony featured the name of every graduate from that college. Our special commencement speakers included UCF alumni Shaquem Griffin ’16 and Shaquill Griffin ’16 of the Seattle Seahawks.

We will be rescheduling our in-person spring ceremonies when it is safe to do so. Information will be shared with the campus community via email and posted on social media.

The State University System of Florida has directed UCF and all state universities to develop alternate plans for summer commencement ceremonies. Regrettably, this means UCF will be unable to host a traditional ceremony for our summer graduates until it is safe to do so.

We understand that commencement ceremonies are a major milestone in the lives of our graduates and the loved ones who have supported them on their educational journey. That’s why we are working with Student Government to ensure that we creatively celebrate our students’ accomplishments on August 1. We will share more information as soon as it’s available.

As with the Spring 2020 virtual commencement, this acknowledgement is meant to complement, not replace, the traditional ceremony. We are committed to rescheduling traditional Summer and Spring commencements at a future date.

Yes, you may request a refund for your cap and gown at www.herffjones.com/collegereturns.

Students who receive their cap and gown shipped to their home address will also receive a return shipping label. You will just need to place your rental items in the box that it was shipped to you in, seal it up, place the return label on it and drop the package off at any local FedEx drop off.

  • Bachelor students will need to return their gown.
  • Masters students will need to return the gown and hood.
  • Doctoral students will need to return the gown, tam and hood.

For all other questions or concerns, please contact your Herff Jones Representative by calling 904-641-4060 or emailing SteveSmithAssociates@herffjones.com

No decision about fall commencement has been made at this time.

We do not sell our custom rental gowns that you rent for graduation. You may purchase custom academic regalia by visiting Barnes & Noble at the UCF Bookstore once they reopen.

Yes, you may request that your cap and gown be shipped to your home address at no additional charge at www.herffjones.com/collegereturns

For all other questions or concerns, please contact your Herff Jones Representative by calling 904-641-4060 or emailing SteveSmithAssociates@herffjones.com

The governor’s “Safer At Home” order is in effect at this time, and public health officials are advising against any non-essential travel. While we understand that commencement is a momentous occasion for our students and their families, coming to campus to take graduation photos does not meet the threshold for essential travel.

We’re all looking forward to the time when it’s safe for our community to return to campus. That time will come sooner for everyone if we continue staying at home and social distancing efforts.

Your package will include a return shipping label. You will just need to place your used rental items in the box that it was shipped to you in, seal it up, place the return label on it and drop the package off at any local FedEx drop off.

  • Bachelor students will need to return their gown.
  • Masters students will need to return the gown and hood.
  • Doctoral students will need to return the gown, tam and hood.

For all other questions or concerns, please contact your Herff Jones Representative by calling 904-641-4060 or emailing
SteveSmithAssociates@herffjones.com

In the event that commencement is canceled, all gowns are to be returned by August 1, 2020. However, if commencement is rescheduled, gowns will be due back 2 weeks after the ceremony.

For all other questions or concerns, please contact your Herff Jones Representative by calling 904-641-4060 or emailing SteveSmithAssociates@herffjones.com

Once the UCF Bookstore is allowed to reopen, they will have plenty of extra items for purchase, and you may do so at that time.

If you made your donation through a campaign on a website page (the foundation, alumni or givecampus sites) the cords were mailed out on Friday, April 24, and will arrive the week of April 27. If you can made your gift through ordering your cap and gown directly, Herff Jones can mail them to you with cap and gown items. You can call Herff Jones FAQ at 904-641-4060 and mention that you’d like your class gift cord. If you are already having your cap and gown sent to you for photos, it’s included with the package if you made a donation.

Resources

Library

Services for faculty are conveniently located at https://library.ucf.edu/services/services-for-faculty/. Many of these links are self-help guides, and some require contact with a librarian subject liaison. Librarians will respond as quickly as possible to any email requests.

Visit this webpage for more information about the library’s resources during this time.

Over 98% of the UCF Libraries’ journal subscriptions are full text and searchable online. More than 500 online databases cover all major subject disciplines. These resources are available at: https://library.ucf.edu/find/articles/

All online library information resources are available to the UCF community regardless of which location (such as the Rosen College Library, The Curriculum Materials Center, the UCF Downtown Campus Library, and UCF Connect locations) a student or faculty member uses.

Visit this webpage for more information about the library’s resources during this time.

The UCF Libraries collection includes 220,000 e-books and even more electronic documents.

To access:
  1. Go to https://library.ucf.edu/
  2. Click on the tab “Books/Catalog.”
  3. Enter a search term and then filter results by “UCF ONLINE.”

UCF Libraries offers Ask a Librarian and virtual research assistance services through https://library.ucf.edu/ask/.  Click “Chat Now” and you will be greeted by a live librarian (not an automated bot).

Academic Advising

Advising offices will remain operational. However, to align with university’s priority to keep students, faculty and staff healthy, advisors will not meet with students in person until further notice. In order to receive advising support, please call or email your advisor or advising office to schedule an appointment via phone or video conferencing software.

A complete list of contacts for advising offices can be found at undergrad.ucf.edu/faculty/advising-offices/

Research

If you can conduct your research remotely, please continue to do so. For others, we have started a phased return to laboratories. There will be several things you need to do before you can walk into your lab. In addition to wearing face coverings while on campus, observing physical distancing and washing hands often, there are other steps you’ll need to take in order to get and keep access during this time. Learn more about UCF Research restarting labs.

If you can conduct your research remotely, please continue to do so. For others, we have started a phased return to laboratories. There will be several things you need to do before you can walk into your lab. In addition to wearing face coverings while on campus, observing physical distancing and washing hands often, there are other steps you’ll need to take in order to get and keep access during this time. Learn more about UCF Research restarting labs.

The Office of Research has defined different tiers of laboratory/research activities and established the general order the activities will be allowed to return to campus during a pandemic. The research activity tiers were established based on State recommendations, with the aim of protecting the health and safety of the research workforce.

There is no need to inform the IRB. However:

1) If your study is a greater-than-minimal risk study that involves some type of patient care, you must ensure your suspension does not increase any risk to those study subjects.

2) If possible, make sure you contact any study subject who will be affected by this suspension (i.e., a study visit will be cancelled, etc.)

3) You should make a note in your study records of this temporary suspension along with the justification and any actions taken in case you are ever audited.

Federal and private sponsoring agencies are starting to communicate changes to their operations in response to coronavirus. As the situation changes, we expect more guidance from individual agencies. The Office of Research will share those communications as we receive them. Visit www.research.ucf.edu/coronavirus.html for the most up-to-date information.

Yes. If research is able to be conducted remotely, all research faculty, staff and students are encouraged to continue their work off campus.

Yes. At this time all operations continue. The office is working remotely — almost all functions simply shifted in methodology and are be completed remotely. If you need to speak to someone about your grant because of some urgent deadline or extenuating circumstance email proposals@ucf.edu. Please be considerate as we are experiencing a large volume of inquiries and like you, individuals are also concerned about their own personal situation.

It depends on the kind of research. You’ll either need to submit a Standard Safety Plan or a Study Specific Safety Plan to the IRB. Review the guidelines here: https://corona.research.ucf.edu/human-subjects-research/

To qualify for the Standard Safety Plan you must be able to say “yes” to each of the following:

  • My study participants are not part of a COVID-19 vulnerable population.
  • During study procedures, I will be able to maintain greater than 6 feet of distance from my subjects the entire time, or 10 feet for procedures involving heavy exertion. This includes when providing/affixing the participant’s equipment.
  • My participants and researchers will be able to always wear a face covering.
  • I can sanitize surfaces touched by participants or researchers between participants.
  • My participants will not be asked to ingest food, liquids, medications, supplements, etc. as part of the research.

If you can answer “yes” to all these statements, you do not need IRB approval. However, you will still need to develop a Standard Safety Plan and written approval from your associate dean of research before you can get started.


CARES Act

Disbursement Information | Round 2 of Funding

The application window to apply for CARES Act funds closed at 11:59 p.m. on Tuesday, May 19. Please note that assistance is subject to availability of funds, and applicants must meet eligibility criteria.

Undergraduate, graduate and medical degree-seeking students are eligible, but must have submitted a 2019-2020 FAFSA or must submit a FAFSA application by the June 30 deadline in order to be eligible for the funding. Students must also meet federal aid eligibility criteria, including but not limited to:

  • Being a U.S. citizen or eligible non-citizen (i.e. permanent resident or conditional permanent resident)
  • Having a valid Social Security number
  • Having a high school diploma, GED or completion of high school in an approved homeschool setting
  • Being degree-seeking
  • Must be enrolled in the term for which they are seeking assistance
  • Cannot be in default on federal student loans
  • Being registered with Selective Service, if male
  • Meeting Satisfactory Academic Progress
  • Cannot exceed aggregate loan limit or Pell Grant lifetime usage
  • Cannot owe an overpayment on federal aid programs

Additionally, students enrolled in an all online program of study are not eligible.

Funding is limited, and applications will be reviewed based upon request. For students who are not eligible for CARES Act funding, UCF will evaluate applications to determine whether other forms of assistance may apply.

Students may still be eligible for CARES Act funding but must submit a FAFSA application. We recommend these students apply for CARES Act funding and fill out a FAFSA application, which takes the Department of Education 48-72 hours to process.

CARES Act funds are designed to assist with expenses related to the disruption of campus operations due to COVID-19, such as housing, food, course materials, technology, healthcare and child care.

Due to the anticipated high volume of applications, we expect that it will be 3-4 weeks before students will receive the money.

We encourage all eligible students in need to fill out the emergency grant application and outline their hardships.

Award amounts will vary based upon student’s request and available funding.

Every application will be evaluated individually, and the amount granted will be based on the request and available funding.

Yes, students who graduated in Spring 2020 were eligible to apply for funding. The application window closed at 11:59 p.m. on Tuesday, May 19.

Students who do not meet the eligibility requirement for CARES Act funding are encouraged to contact Student Care Services to discuss eligibility for Student Emergency funds by emailing caremanager@ucf.edu.

Students are encouraged to review their financial aid package and can contact Financial Aid by emailing sfasapandpj@ucf.edu. They should include “Professional Judgement” in the subject line and provide a detailed explanation of their special circumstance. Please allow 3-5 business days for a response.

If students are continuing to experience financial distress, they are encouraged to contact Student Care Services to discuss eligibility for Student Emergency funds by emailing caremanager@ucf.edu.

Yes, students may be eligible for both forms of support. Those who have applied for the Student Emergency Fund are encouraged to also apply for CARES Act funding.

The federal legislation outlined eligibility criteria, not UCF. The federal funding is designed to assist students who meet eligibility criteria and who had their face-to-face instruction impacted by COVID-19.

Students who do not meet the eligibility requirement for CARES Act funding are encouraged to contact Student Care Services to discuss eligibility for Student Emergency funds by emailing caremanager@ucf.edu.

No, the CARES Act money is a federal emergency grant that is not required to be repaid.

If families incurred expenses due to reduced work hours or loss of employment due to COVID-19 and those circumstances impacted students’ ability to pay for expenses related to their pursuit of higher education — such as housing, food, course materials, technology, healthcare and child care — students may apply and explain how these circumstances impacted their ability to pay for their academic-related expenses.

If your question is not answered here, email CARESAct@ucf.edu. Emails will be responded to within 48 business hours in the order in which they were received.

Students should complete the CARES Act funding application. Students also may be directed to Student Care Services for further assistance and can email caremanager@ucf.edu.

UCF students are being affected in very real ways by the COVID-19 pandemic. If you’re among those in a position to help UCF students who are struggling due to the COVID-19 pandemic,  pledge your support through the university’s relief fund.

Disbursement Information (Updated June 5, 2020)

UCF is awarding 18,514 students who met eligibility criteria and completed an application that stated their need for support with a total of $16,715,854.

The maximum award levels for the first round of emergency aid is $950 for Pell-eligible students and $900 for non-Pell-eligible students. If students requested less in their applications, they received the lesser amount.

Requests ranged from $9 for technology to $30,000 for medical bills. When possible, UCF worked to provide funding in the amount each applicant requested unless it exceeded the maximum award level.

UCF awarded 65 percent of the $25.5 million in federal CARES Act dollars the university received for direct student support.

UCF will reopen the application later this month to allow students who missed the first application window to apply and so that students who did not receive the maximum amount can request additional support if they have other expenses.

The university followed guidance from the U.S. Department of Education and prioritized assistance to eligible students with the most urgent needs, providing up to 75 percent of the available funds for grants to Pell-eligible students, with the balance to non-Pell-eligible students.

Students whose education has been disrupted due to COVID-19 were given the opportunity to receive this funding by outlining the different areas (housing, food insecurity, utilities, etc.) for which they were experiencing financial impacts caused by COVID-19, and when possible, UCF worked to provide funding in the amount requested.

Because funds remain leftover, the university will proceed with a second application cycle this summer.

Students who have direct deposit associated with myUCF will receive their funding directly into that account. Only U.S bank accounts can be used for direct deposit, and some banks take longer to process payments.

Students without direct deposit will be mailed a paper check to the home address on record with the university. The home address in myUCF must be a residential U.S. address.

You may be eligible for additional funding through a second application cycle.

You also may contact Student Care Services to discuss eligibility and availability of other funds by emailing caremanager@ucf.edu.

The email you received explained why you did not receive CARES Act funding. Please review that message closely. If you believe the decision was in error, please contact caresact@ucf.edu.

If you were ineligible to receive CARES Act funds or have received Cares Act funds, but are still experiencing financial distress, you can reach out to Student Care Services at caremanager@ucf.edu or 407-823-5607 to discuss and explore additional resources that may be available.

Eligibility for CARES funds was extended to undergraduate, graduate and medical degree-seeking students who had submitted a 2019-2020 FAFSA by May 19, the date the CARES Act application closed. Students must also have met federal aid eligibility criteria, including but not limited to:

  • Being a U.S. citizen or eligible non-citizen (i.e. permanent resident or conditional permanent resident)
  • Having a valid Social Security number
  • Having a high school diploma, GED or completion of high school in an approved homeschool setting
  • Being degree-seeking
  • Must be enrolled in the term for which they are seeking assistance
  • Cannot be in default on federal student loans
  • Being registered with Selective Service, if male
  • Meeting Satisfactory Academic Progress
  • Cannot exceed aggregate loan limit or Pell Grant lifetime usage
  • Cannot owe an overpayment on federal aid programs

Additionally, UCF Online students were not eligible.

Round 2 of Funding

The application for the second round of CARES Act funding will be open through 11:59 p.m. July 5. Complete an application here. Please note that you’ll need to log in and complete the application in full.

Yes. Students may receive additional funding if they meet eligibility criteria and have additional expenses.

For students who completed the CARES Act application in round 1 of funding but did not receive funding because they only completed the 2020-2021 FAFSA, were enrolled for the spring or are currently enrolled for the summer term, your application will automatically be considered, but you may complete a new application if you have updated expenses.

For students who are summer B admits, who completed the CARES Act application in round 1, and completed either the 2019-2020 or 2020-2021 FAFSA, your application will automatically be considered, but you may complete a new application if you have updated expenses.

Students must be enrolled for the summer term, have completed a 2019-2020 or 2020-2021 FAFSA and meet other federal eligibility criteria.


Operations

Events | Facilities | Housing | Parking

Events

University-sponsored events and programs will be done virtually wherever possible without loss of effectiveness, including recruiting for Greek and student organizations, and follow CDC and public health guidelines, which may evolve during the semester.

Registered student organizations will be required to submit safety plans for their requested in-person activities, including meetings, events and programming.

After considering the unprecedented situation of COVID-19, guidance from the state, and the health and safety of all, the decision was made to move orientation completely online.

This year, Freshman and Transfer students will complete their 2020 New Knight Virtual Experience. Although Orientation experience will be completed virtually, you are expected to still be available for the entirety of your Orientation date/program. Students may have different requirements throughout the day depending on their major/college.

For more information, visit orientation.ucf.edu/whats_happening

First Year Experience will refund the difference in the Orientation costs between the Pegasus and Knightro Experiences since the program is now completely online. Orientation will cost all students $35.00. FTIC students are required to pay $10.00 for the Math Placement Test.

Additionally, First Year Experience will refund the full amount of the guest charge(s) and if it applies to your student’s registration, the charge for on-campus overnight accommodations.

First Year Experience is committed to issuing refunds as quickly as possible. You do not need to contact us for a refund; they will be processed automatically. When a refund is issued, we will send a confirmation email to the student’s email address outlining what charges have been refunded. Please allow 3-7 business days for the charge to return to the account of your original payment method. Your student will have 30 days from the date of their refund confirmation email to dispute any issues with the refund that was received.

For more information, visit https://orientation.ucf.edu/whats_happening/

This year, Freshman and Transfer students will complete their 2020 New Knight Virtual Experience. Although the orientation experience will be completed virtually, you are expected to still be available for the entirety of your orientation date/program.

For more information, visit orientation.ucf.edu/whats_happening

Registered student organizations will be required to submit safety plans for their activities, including meetings, events and programming.

Athletics participation (for student-athletes and spectators) will depend on guidance from state and local officials, as well as the American Athletic Conference and National Collegiate Athletic Association.

UCF’s Knights Helping Knights Pantry is offering students to-go bags with up to 10 food and toiletry items for curbside pickup. If you’re interested in this service, please fill out this form to order a bag.

Curbside pickup is available from 11 a.m. to 5 p.m. Monday through Friday at the loading dock behind the Knights Pantry in parking lot B9.

Facilities

Modified recreation and wellness operations will resume in the fall with measures to support reduced virus transmission. These include adjusted hours of operation, facility layout changes and restrictions, and continued remote exercise classes and personal trainings.

Intramural sports and sports clubs will be gradually reintroduced over the course of the fall semester with approval from university leadership, and appropriate health and well-being measures implemented.

UCF Admissions has made the difficult but necessary decision to suspend our Campus Visit Experience, including campus tours and information sessions, until further notice. UnionWest tours at the UCF Downtown campus and campus tours at the Rosen College of Hospitality Management have also been suspended at this time.

Take a Virtual Campus Tour  

The Duke Energy UCF Welcome Center and the Office of Undergraduate Admissions is closed to the public until further notice.  Reach out to us via email (admission@ucf.edu) or direct message us on Facebook, Instagram or Twitter (@UCFadmissions) if you have questions or need assistance.

All routes and shuttles have been suspended until further notice.

 

With UCF’s strategic plan to depopulate campus, CSC is following this plan and will be closed Wednesday, March 18 through this period of remote instruction. Any information about reopening will be shared directly with families.

 

Housing

UCF has announced that classes will be held remotely for summer sessions A, B, C, and D. Because of this decision, summer housing will be extremely limited. Please note that Summer 2020 rent has not been billed and will not be billed unless an exemption is granted for housing residents remaining in the Apollo, Libra, Hercules, Nike, Lake Claire, Neptune, Towers at Knights Plaza, and Rosen Apartments.

UCF Housing will be open to students in the fall, and all residents will be required to sign a housing agreement addendum acknowledging the risks associated with COVID-19.

Yes, UCF Housing plans to implement the following changes this fall because of COVID-19.

Reduced Occupancy
Based on guidance from public health officials, UCF Housing will move to reduced occupancy for 2020-2021. The Towers at Knights Plaza, NorthView, Rosen Apartments, and UnionWest will remain at regular occupancy. Four hundred fifty shared bedrooms in suites in the Nike, Hercules and Libra communities will be converted to single rooms for reduced occupancy.

Space and Amenity Restrictions
UCF may restrict the full use of spaces and amenities within the residential community including, but not limited to:

    • No guests or visitors, at any time, including overnight, are permitted.
    • Access to residential spaces is restricted to residential students, UCF staff and approved vendors.
    • Residents may only enter the residential building to which they are assigned unless otherwise posted (i.e., to access services such as mailroom, laundry, or staff offices).
    • Residents may only have one other building resident as a guest in their assigned room.
    • Access to and use of community amenities/space may be restricted or limited in capacity (community space, offices, lounges, kitchen, laundry rooms, elevators, etc.).

Online room selection will take place throughout June and July on a modified timeline. General timeframes are below, but it is important to note that adjustments may be necessary, so students should pay close attention to their email for instructions and exact dates.

  • Rosen: June 11-15
  • Towers: June 16-22
  • NorthView: June 16-22
  • UnionWest: Late June/Early July
  • Apollo, Libra, Hercules, Nike, Lake Claire and Neptune: Early July

UCF Housing is developing a phased move-in plan that is in accordance with physical distancing guidelines. Move-in will start August 8, with appointments being limited by floor and/or community to reduce physical interactions. Move-in appointments will be made via the Housing Portal in late July/early August.

Residents should expect a mostly virtual move-in process, with no more than two guests permitted. Additional information regarding move-in appointment sign-up and procedures will be communicated to residents via email.

Consistent with other return to campus plans, there will be increased cleaning and disinfecting and wellness dividers as appropriate. Requirements such as physical distancing and face coverings in common areas will be required. Residents may be required to be tested for COVID-19 and comply with symptom checking.

It will be incumbent on residents to be mindful of their personal behaviors and accept responsibility for doing their part to keep themselves, their roommate(s) and other safe. Everyone will need to tackle some personal inconveniences, take personal responsibility and adopt the health measures necessary to promote a culture of health and well-being.

Students should have a plan for the possibility they may test positive for COVID-19. Residents will be required to isolate up to 14 days or until they receive medical clearance to return to their housing assignment.

All residents must disclose to Student Health Services immediately upon notification of positive COVID-19 test status or contact from Florida Department of Health about exposure and instruction to isolate.

UCF Housing and Residence Life has designated a limited number of spaces in Academic Year communities, Towers at Knights Plaza, NorthView, UnionWest and Rosen for UCF Housing residents who fall ill and are unable to travel to their permanent residence to isolate.

UCF is advocating on behalf of our students who reside off campus. Ultimately, any decisions about refunds will be up to individual off-campus properties and management companies.

Residents who return for the summer will be responsible for summer rent payment. The original due date was May 22, but given these special circumstances, UCF will extend the deadline to June 5. A deferment will be placed on your account.

If you are not returning for the summer and need continued relief and flexibility because of COVID-19, you can apply for UCF’s Managed Housing Summer Support Program, which will defer the billing of your summer rent and credit your account with funds you can use to pay your summer rent. UCF Housing will soon share more details about this process and how to apply. At this time, this option is only available to UCF students who are not living in these residences this summer. This is the only opportunity for this support; it will not extend into additional semesters should UCF’s period of remote instruction continue beyond the summer.

Parking

UCF has a no-refund policy for parking permits. This policy is in alignment with all other public universities in Florida.

Individuals seeking a replacement permit can email decals@ucf.edu.

Students, who are no longer living on campus, can exchange their R-permit for a D-permit at no charge. For further information, email decals@ucf.edu.


Employment

COVID Self-Checker | Work Schedules and Sick/Annual Leave | Working Remotely

Starting July 6, all employees returning to any UCF campus are expected to self-check by filling out a symptom and exposure screening form in the UCF Mobile app. The COVID-19 Self-Checker is required to be completed each time an employee returns to on-site work, and supervisors will receive notifications about employees not cleared to return to the office.

Paper versions of the questionnaire are available in English and Spanish on Human Resources’ website.

All employees returning to the workplace also are required to complete the training “Returning to Campus Operations” in Webcourses that outlines health and safety protocols each of us is expected to follow.

Employees who have tested positive for COVID-19 or have been in proximity to someone who has must stay home and not come to UCF.

On June 1, employees with the following titles started returning to campus, keeping occupancy at or below 30 percent capacity. These employees are responsible for maintaining that capacity limit and are intentionally being brought back to the workplace in advance of most others to allow ample time for developing plans and making adjustments that allow for a gradual, flexible return to campus:

  • Vice presidents and associate and assistant vice presidents
  • Deans and associate and assistant deans
  • Directors

Most other employees will start their transition back to campus later in June following the guidance that supervisors will be developing over the coming weeks with support from Human Resources. Employees should work directly with their supervisors on their work schedule and accommodations.

Employees who can continue to work remotely should, especially those at high risk of complications from COVID-19. Continued physical distancing and proper safety precautions remain critical, and this may mean a blend of remote and in-person work for some employees.

Supervisors should consider the individual needs and circumstances of their employees and are advised to remain flexible and understanding, knowing that some employees do not need to work from campus, may not feel comfortable doing so at this time, or have special circumstances that would hinder them from working on campus. Employees should work with their supervisors on their work schedule and arrangements.

Special circumstances include having a higher health risk according to CDC guidelines, being restricted by a medical isolation order or having dependent-care responsibilities.

Supervisors should flexible with employees balancing multiple roles due to the impact of COVID-19. Continued remote work with flexible hours and leave options may be the preference of employees with dependent-care responsibilities. Employees should work with their supervisors on their work schedule and accommodations.

The Creative School for Children is planning for a tentative, “soft” reopening on June 1 with limited services and with new health and safety protocols. Information will be shared via email with currently enrolled families.

Personal protective equipment and cleaning supplies are in high demand. Some labs may already regularly stock these materials, and the faculty and students in those labs are encouraged to use those supplies first.

If you do not have what you need, please call UCF’s Department of Emergency Management at 407-882-7111.

Face coverings and proper cleaning and disinfecting supplies are required before faculty and student researchers can return to labs.

Meetings, training sessions and other group discussions should continue to occur in virtual platforms, rather than traditional face-to-face meetings, as much as possible. Some of the available tools are Skype, Teams and Zoom. Continued physical distancing remains critical to prevent further spread of COVID-19.

No. Student and public-facing services that are being offered remotely should continue to function through the duration of the summer semesters. However, employees may be permitted to complete their work at their office, remotely, or a blend of the two utilizing the guidance provided by UCF and with the approval of their supervisor.

Students currently working in OPS positions who can work remotely should be permitted to continue to do so, especially if they have vacated their on-campus housing and/or do not have current living arrangements near UCF that allow them to return to in-person work.

Supervisors have the discretion to allow their OPS student employees to return to in-person work if students are able to, following the university guidelines.

Personal domestic and international travel is strongly discouraged during this unique time in an effort to best protect you and those around you.

Departments should proceed as they normally would with regular orders for office items such as soap, hand sanitizer, paper towels and other cleaning supplies. These items are especially important as employees begin returning to work and have the need to clean their personal workspaces, and departments should continue with their normal processes for procuring these supplies at their own cost.

Departments with additional needs for cleaning and disinfecting supplies beyond their regular orders should seek authorization prior to purchasing by directing their requests to eoc@ucf.edu. It is important that any new requests for items intended to prevent further spread of COVID-19 funnel through this centralized request system in case there is a possibility for future reimbursement.

Employees should stay home and not return to work until they meet the criteria to discontinue home isolation and have consulted with a healthcare provider and local health department. Supervisors should not require a sick employee to provide a negative COVID-19 test result or healthcare provider’s note to return to campus.

All students and faculty and staff members should notify UCF that they have tested positive for COVID-19 by calling Student Health Services at 407-823-2509. This will ensure that robust tracing of cases at UCF has started and will help the university identify and contain potentially impacted populations.

COVID Self-Checker

Detailed instructions on how to access and utilize the COVID Self-Checker are available online for in English and Spanish for employees and supervisors.

The UCF Mobile app is available for iOS and Android smartphones and tablets at ucfmobile.ucf.edu.

If you are unable to access the COVID Self-Checker through the web, first try a different web browser (Chrome is the preferred browser for the questionnaire) or try clearing your browser cache.

If that is unsuccessful, complete the online PDF Self Questionnaire and follow the instructions based on your responses. You will need to contact your supervisor and work together to communicate about your schedule if you select yes for the questions. If you are unable to complete the COVID Self-Checker until the technical issue is resolved, you will need to continue to work directly with your supervisor.

Submit a Technical Assistance Request located at the bottom of the questionnaire, and the COVID Self-Checker support team will resolve the issue.

Employees will need to contact their supervisor if they are unable to complete the questionnaire due to technical issues and will need to complete the online PDF Self Questionnaire and follow the instructions based on their responses.

You should submit a Technical Assistance Request located at the bottom of the COVID Self-Checker and reach out to your supervisor to notify them that you were unable to submit the questionnaire. You should complete the online PDF Self Questionnaire and follow the instructions based on your responses.

This field will be pre-populated with your identified manager/supervisor on record. You are permitted to change the field with the permission of your management.

Type in your location in the text box under “Specify your primary UCF location or room if not found.”

Check the box next to “I am mobile on campus and do not have a primary UCF location.”

You should only identify symptoms that are of a new onset and not from a known chronic health condition.

No. UCF is committed to protecting your privacy. Supervisors will be notified that the employee COVID self-checker has been completed, but the symptoms you indicate in the self-checker questionnaire will not be shared with your supervisor or any other UCF staff member. Symptom data will not be stored in any system of record.

However, information you provide on location will be stored because it will be used to assist UCF officials in investigating possible COVID-19 employee exposures.

Work Schedules and Sick/Annual Leave

Yes, your supervisor has the authority to cancel any pre-approved leave request, especially in circumstances where there are serious staffing shortages as a result of illness.

Employees who can continue to work remotely should, especially those at high risk of complications from COVID-19. Continued physical distancing and proper safety precautions remain critical, and this may mean a blend of remote and in-person work for some employees.

Supervisors should consider the individual needs and circumstances of their employees and are advised to remain flexible and understanding, knowing that some employees do not need to work from campus, may not feel comfortable doing so at this time, or have special circumstances that would hinder them from working on campus. Employees should work with their supervisors on their work schedule and arrangements.

Special circumstances include having a higher health risk according to CDC guidelines, being restricted by a medical isolation order or having dependent-care responsibilities.

Employees covered by a UCF Short Term Disability (STD) plan may be eligible for benefits if they are diagnosed with the illness and are sick and unable to perform the major duties of their job due to the sickness. Contact information for the STD carriers are listed below:

Colonial Life: 888-756-6701 or www.visityouville.com/stateoffl

The Gabor Agency: 800-330-6115 or http://www.gaboragency.com/your-benefits/university-central-florida/group-disability/disability-insurance

Starting Friday, March 27, only those employees who have been identified as essential; whose job functions require them to report to campus; and whose supervisors have approved them continuing to work on campus should be at UCF. Only essential employees who meet all three of these criteria will have key card access to campus buildings. If you are unsure about how this applies to you, talk to your supervisor about what the “stay at home” order entails.

Starting Friday, March 27, through April 9, UCF will provide paid administrative leave to employees who are unable to work on campus and unable to work remotely. This leave applies to faculty, administrative and USPS employees. With the federal Families First Coronavirus Response Act now in effect, faculty and staff — along with eligible OPS employees — may qualify for emergency leave. All other faculty, administrative, and USPS employees who do not qualify for the federal aid and who cannot work remotely will be provided administrative leave. Employees not available for work due to illness or personal time must take sick or annual leave per UCF policy.

More detailed guidance about the federal legislation will be shared soon with employees, supervisors and HR liaisons.

To minimize the potential exposure to others, it is very important that you stay home while you have any contagious illness. If your illness qualifies under the federal Families First Act, you may be eligible for emergency leave pay. Alternatively, the following options may be available to you, although not all options will be available in all situations depending upon the nature of the job responsibilities and the extent of the illness.

  • Make up the work on an hour-for-hour basis during the same workweek for non-exempt (hourly paid) employees with supervisory approval. UCF’s workweek begins at 12:00 a.m. on Friday and ends at 11:59 p.m. on the following Thursday.
  • Exempt employees may make-up the work on an hour-for-hour basis during the same pay period with supervisory approval.
  • Request a Leave Without Pay for up to ten days with supervisory approval. If an employee is out more than 10 days, the employee will need to request a Medical Leave of Absence. The Medical Request Leave Form is located at https://hr.ucf.edu/files/MedicalLeaveRequestForm.pdf
  • Use a combination of the options above.

Per the Department of Economic Opportunity, if your employer reduces your hours, you may be eligible for partial benefits. If you are earning less than $275 in gross earnings per week, you can file a claim to determine if you would be eligible to receive partial payments. More information is available at: connect.myflorida.com/Claimant/Core/Login.ASPX

No. Bringing a child to work is not permitted under a stay-at-home order. The only persons allowed on campus are employees who have been approved by their dean or vice president as being critical to the university’s continued operation. These employees include: first responders, healthcare professionals, supply chain personnel, critical infrastructure support personnel, approved researchers and instructors, and certain contractors. If you are not able to work remotely, the following options are available, although not all options will be available in all situations depending upon the nature of your job responsibilities:

  • Use accrued sick or annual leave, due to the threat of exposure to illness.
  • Make up the work on an hour-for-hour basis during the same workweek for non-exempt (hourly paid)
    employees with supervisory approval. UCF’s workweek begins at 12:00 a.m. on Friday and ends at 11:59 p.m. on
    the following Thursday.
  • Exempt employees may make-up the work on an hour-for-hour basis during the same pay period with
    supervisory approval, or if absent for a full workday, may use accrued leave.
  • Request a Leave of Absence (annual leave usage for pay) or Leave of Absence (without pay) if you will be out
    more than 10 days.
  • Use a combination of the options above.

Please note that on March 18, 2020, the Families First Coronavirus Response Act was signed into law and became effective on April 1, 2020. University leadership is now working to understand how this new law may apply to UCF employees. More information will be provided when it becomes available, so please check back for details in the coming days.

Yes, you must use your own accrued leave or request an absence without pay unless your illness qualifies under the federal Families First Act, in which case you may be eligible for emergency leave pay. Alternatively, depending upon the nature of your illness and your job responsibilities, you may be able to make up the work in the same workweek.

The following are COVID-19 qualifying reasons for emergency paid sick leave:

  1. The employee is subject to a federal, state or local quarantine or isolation order related to COVID-19;
  2. The employee has been advised by a health care provider to self-quarantine due to concerns related to COVID-19;
  3. The employee is experiencing symptoms of COVID-19 and is seeking a medical diagnosis;
  4. The employee is caring for an individual who is subject to a quarantine or isolation order or has been advised by a health care provider to self-quarantine;
  5. The employee is caring for a son or daughter because the child’s school or place of care has been closed or the child’s childcare is unavailable due to COVID-19 precautions;
  6. The employee is experiencing any other substantially similar condition specified by the Secretary of the HHS in consultation with the Secretary of the Treasury and the Secretary of Labor.

For more information, visit https://hr.ucf.edu/families-first-coronavirus-response-act/.

Working Remotely

Learn more about working remotely

Travel

Yes, if you decide it is in the university’s and traveler’s best interest you can revoke permission for your employees to travel. Please include travelfa@ucf.edu on any revocation of travel and we will monitor for any attempt at reimbursement for the traveler. 

If your conference is canceled, follow the refund procedures that the conference communicates to you. For airfare, each airline is unique in their offerings. If travel was booked through Concur, we recommend you contact UCF’s dedicated Concur staff at 855-967-2818If you booked airfare directly through an airline, or other travel booking agent, please contact them to assess your options.

No, the purchase order should remain open until the refund is received. You will need to link the PO number to the refund on the PCard.

The traveler should first seek a refund for any expenses already paid (e.g. conference registration, airfare, etc.). The university will reimburse amounts not refunded by vendors. A travel RV with all receipts must be submitted along with a statement of why the travel was canceled and that the traveler sought, but did not receive a refund for the expenses for which they are requesting reimbursement. If the travel is being paid for with Contracts and Grants funds, please reach out to C&G to ensure that the expenses can still be paid with C&G funds.

Yes. The voucher/credit for future travel must be used for UCF business purposes and supervisor approval must be documented prior to the purchase of any airfare. If the department decides to utilize the voucher for a different traveler, UCF will pay for the change in traveler’s name fee.  

Personal domestic and international travel is strongly discouraged during this unique time in an effort to best protect you and those around you.

Campus-to-campus travel by personal or university vehicle is exempt from this cancellation for the following employees: first responders, healthcare professionals, supply chain personnel, critical infrastructure support personnel, and approved researchers and instructors.

 

COVID-19 has been declared as a global pandemic by the World Health Organization, and global travel is restricted. Personal domestic and international travel by all students and employees is strongly discouraged during this unique time in an effort to best protect you and those around you.

Based on guidance from state and federal officials, domestic and international travel for university business remains banned until further notice. The exception is employee travel between UCF campuses, which remains permitted.


Health and Safety

Impact at UCF | COVID-19 Exposure | About Coronavirus | Safety Measures | Work-related | Help at UCF

Impact at UCF

UCF has already seen some employees and students test positive for COVID-19. The vast majority of UCF’s cases have involved students who are either asymptomatic or experienced only minor symptoms.

Most of the recent cases involve students who said they have not been on campus during the time they could have impacted others. Many are the result of our contact tracing efforts – reaching out to others who have had close contact with someone who has tested positive and testing them. We hope these efforts will help to reduce the spread as more members of the UCF community become aware they have tested positive.

We encourage anyone who finds themselves experiencing symptoms of COVID-19 to get tested at one of the UCF testing sites or at a location near them. Testing is important for tracking the virus and tracing to prevent further community spread, and we are already seeing that this process is effective.

The Department of Health is notifying UCF of all known or suspected cases at UCF, and confirmed cases will be shared via a forthcoming dashboard feature on the COVID-19 website that will list confirmed cases of COVID-19 that involve a student or faculty or staff member. The dashboard will be generic in nature, in accordance with medical and student privacy laws and public health best practices. We will update you when the dashboard is published.

Robust tracing of COVID-19 cases at UCF will help the university identify and contain potentially impacted populations. UCF will continue to partner with state and local health officials to regularly monitor rates of new cases. Student volunteers will partner with the Florida Department of Health as contact tracers beginning this summer and will work with faculty from the College of Medicine and College of Nursing.

Yes. UCF has ordered 100,000 reusable, washable face coverings, and all students and faculty and staff members will receive one upon return to UCF. These or a face covering of some kind will be required to be worn inside all shared indoor spaces and outdoor in areas where physical distancing isn’t possible.

Distribution at the main campus will start Monday, June 22, and run weekdays from 9 a.m. to noon and 1 to 4 p.m. at the following locations:

  • The All Knight Study locations at Ferrell Commons and Knights Plaza (Open 9 a.m. to 4 p.m.)
  • The Barnes & Noble bookstore locations at the John T. Washington Center Breezeway and Knights Plaza (Open at 10 a.m.)
  • The Spot @ UCF at the John T. Washington Center Breezeway
  • The Card Services office at the John T. Washington Center Breezeway
  • Reflections Kiosk (Toppers Ice Cream)
  • UCF Print Shop

Additional distribution stations are coming to the UCF Downtown, Rosen, and Lake Nona campuses in the near future.

UCF Housing will provide face coverings to residential students during the move-in process that starts in August. New students will be provided with a face covering when they return to campus at the same time that they pick up their UCF ID prior to the start of the fall semester.

Distribution at the main campus will start Monday, June 22, and run weekdays from 9 a.m. to noon and 1 to 4 p.m. at the following locations:

  • The All Knight Study locations at Ferrell Commons and Knights Plaza (Open 9 a.m. to 4 p.m.)
  • The Barnes & Noble bookstore locations at the John T. Washington Center Breezeway and Knights Plaza (Open at 10 a.m.)
  • The Spot @ UCF at the John T. Washington Center Breezeway
  • The Card Services office at the John T. Washington Center Breezeway
  • Reflections Kiosk (Toppers Ice Cream)
  • UCF Print Shop

Additional distribution stations are coming to the UCF Downtown, Rosen, and Lake Nona campuses in the near future.

UCF Housing will provide face coverings to residential students during the move-in process that starts in August. New students will be provided with a face covering when they return to campus at the same time that they pick up their UCF ID prior to the start of the fall semester.

COVID-19 is a serious global pandemic, and at this time everyone everywhere should be monitoring their symptoms.

UCF is sharing information about preventing the spread of respiratory viruses such as COVID-19 here: ucf.edu/coronavirus/#prevention. It’s also important to practice physical distancing, which means avoiding mass gatherings and settings with large numbers of people and maintaining distance from others when possible.

Yes, in very limited circumstances. More information is listed in the COVID-19 Return to Campus Policy.

Some groups will be required be tested upon return to UCF. These groups are all students returning to university-owned housing; all students and staff residing in on-campus Greek housing; and all student-athletes whether living on or off campus. More information about the testing process will be shared with these students in the coming weeks.

For others, COVID-19 testing is available at the main campus in Garage A and at the UCF Lake Nona Cancer Center but is not required to return to campus.

Detailed instructions on how to access and utilize the COVID Self-Checker are available online for employees and supervisors.

COVID-19 Exposure

According to the CDC, a high-risk exposure generally involves exposure of eyes, nose or mouth, particularly if the individual was in contact of less than 6 feet for a period more than 15 minutes with a person infected with COVID-19.

If you become ill with symptoms of COVID-19, stay home and contact your primary care physician, who will determine whether testing or treatment is needed. Avoid contact with other people and social gatherings to keep from spreading your illness to others. Employees should also notify their supervisor that they are ill and not able to return to work and follow the instructions of their healthcare provider.

Testing can be obtained at one of the two COVID-19 testing sites at UCF in partnership with Aventus Biolabs or at a location near you. To obtain a test at one of the UCF sites:

  • UCF students: Reach out to Student Health Services to obtain an ordered test by calling 407-823-2509
  • UCF faculty and staff: Contact UCF Health, which will provide a telehealth appointment or help obtain an ordered test from your primary care provider by calling 407-266-3627

Also follow these best practices while awaiting test results and if you test positive for COVID-19:

  • Do not leave your home, except to get medical care, until cleared by your healthcare provider.
  • Do not share household items.
  • Wear a mask around others if contact is necessary.

If there is the possibility that you have been exposed to COVID-19 because a colleague has tested positive, you will be notified directly. Through contact tracing, the Department of Health will assess and inform all persons who may be at risk and require quarantine and/or testing. In line with public health practices and medical and student privacy laws, only those who would need to know about confirmed COVID-19 cases for personal health and safety reasons will be informed.

The Department of Health will notify UCF of all known or suspected cases at UCF, and confirmed cases will be shared with the public via a forthcoming dashboard feature on the COVID-19 website that lists confirmed cases of COVID-19 that involve a student or faculty or staff member. The dashboard will be generic in nature, in accordance with medical and student privacy laws and public health best practices.

Campus housing, Environmental Health and Safety or other areas will be apprised of known or suspected cases and the need for isolation, quarantine and appropriate cleaning and disinfecting measures.

If you test positive for COVID-19, stay home and do not come to UCF. Avoid contact with other people and social gatherings to keep from spreading your illness to others.

Employees should notify their supervisor that they are ill and not able to return to work and follow the instructions of their healthcare provider. All students and faculty and staff members should notify UCF that they have tested positive for COVID-19 by calling Student Health Services at 407-823-2509.

This will ensure that robust tracing of cases at UCF has started and will help the university identify and contain potentially impacted populations. UCF will continue to partner with state and local health officials to regularly monitor rates of new cases. Student volunteers will partner with the Florida Department of Health as contact tracers beginning this summer and will work with faculty from the College of Medicine and College of Nursing.

If you know that you have had close contact with a co-worker, visitor, family member or other individual who has confirmed COVID-19 you should stay home and contact your primary care physician, who will determine whether testing or treatment is needed. Avoid contact with other people and social gatherings to keep from spreading your illness to others. Employees should also notify their supervisor that they are ill and not able to return to work and follow the instructions of their healthcare provider.

A high-risk exposure generally involves exposure of eyes, nose or mouth, particularly if the individual was in contact of less than 6 feet for a period more than 15 minutes with a person infected with COVID-19.

Employees should stay home and not return to work until they meet the criteria to discontinue home isolation and have consulted with a healthcare provider and local health department. Supervisors should not require a sick employee to provide a negative COVID-19 test result or healthcare provider’s note to return to campus.

All students and faculty and staff members should notify UCF that they have tested positive for COVID-19 by calling Student Health Services at 407-823-2509. This will ensure that robust tracing of cases at UCF has started and will help the university identify and contain potentially impacted populations.

About Coronavirus

While there is no vaccine for COVID-19, basic principles apply that can keep you healthy just like with the flu.

The CDC recommends that everyone should:

  • Clean your hands often
  • Avoid close contact
  • Cover your mouth and nose with a cloth face cover when around others
  • Cover coughs and sneezes
  • Clean and disinfect frequently touched surfaces daily

For more details, visit the CDC website on protecting yourself and others.

According to the CDC, coronavirus symptoms may appear 2-14 days after exposure to the virus. People with these symptoms may have COVID-19:

  • Fever or chills
  • Cough
  • Shortness of breath or difficulty breathing
  • Fatigue
  • Muscle or body aches
  • Headache
  • New loss of taste or smell
  • Sore throat
  • Congestion or runny nose
  • Nausea or vomiting
  • Diarrhea

It is recommended that if you develop emergency warning signs, including those listed below*, that you seek medical attention immediately:

  • Trouble breathing
  • Persistent pain or pressure in the chest
  • New confusion
  • Inability to wake or stay awake
  • Bluish lips or face

*This list is not all inclusive. Please consult your medical provider for any other symptoms that are severe or concerning.

For additional information, reference the CDC website.

You should cover your mouth and nose with a cloth face cover when around others. The cloth face cover is meant to protect other people in case you are infected; however, you will still need to keep about 6 feet between yourself and others, as it is not a substitute for physical distancing.

Visit the CDC website for more information about the proper user of cloth face coverings.

It’s not the pool water that might expose you to the virus, but maybe the door handles and other objects that people are having a lot of contact with. Be sure to wash your hands frequently.

Safety Measures

Yes. Frequently washing your hands with soap and water is the best way to get rid of germs and viruses and protect yourself from COVID-19, but if that is not available, an alcohol-based hand sanitizer with at least 60 percent alcohol will work.

UCF has ordered an additional 1,200 hand sanitizing stations and 2,000 cases of refills. The stations will be strategically placed around campus in high-traffic areas and near commonly touched surfaces, such as near the doors at building entry points.

Yes, additional and enhanced cleaning will take place in common spaces and areas where there are frequently touched surfaces, including hallways, stairways, restrooms and elevators.

Employees will be responsible for cleaning and maintaining their individual workspaces, including desks, chairs and computer equipment.

Yes, additional signage and touch-free hand-sanitizing stations will be placed across campus.

Upgrades also are being made to UCF buildings to reduce the number of shared touchpoints in common spaces by the time the fall semester begins. These include more foot-operated door openers and touchless restroom features and elevators.

Classrooms will be cleaned daily. Additional and enhanced cleaning will take place in common spaces and areas where there are frequently touched surfaces, and disinfecting wipes will be available so that students can clean individual work spaces.

In addition, UCF has ordered an additional 1,200 hand sanitizing stations and 2,000 cases of refills. The stations will be strategically placed around campus in high-traffic areas and near commonly touched surfaces, such as near the doors at building entry points.

Immediate concerns should be brought to your supervisor’s attention. If it is not possible to elevate concerns at the department level, the IntegrityLine is a secure system to report suspected misconduct.

You can reach the IntegrityLine 24/7 at compliance.ucf.edu or 1-855-877-6049. All reports are reviewed by the University Compliance, Ethics and Risk Office, and investigated as discreetly and promptly as possible.

Facility and Safety staff actively participate in the ASHRAE Epidemic Task Force that develops global recommendations and guidance for industrial and commercial facilities. UCF will continue to monitor and implement OSHA, CDC and other industry-related guidelines and best practices — adapting our administrative and engineering controls accordingly.

Measures being taken address ventilation, filtration, administrative controls and sterilization technology. Ventilation and filtration provided by HVAC systems can reduce the airborne concentrates of SARS-CoV-2 and, thus, reduce the risk of transmission through the air.

Filtration: UCF’s research facilities utilize MERV 9 pre-filters and MERV 14 final filters. UCF will continue to adhere to the maintenance schedules for quarterly, semi-annual and annual filter changes for all HVAC systems on campus.

Ventilation: UCF will continue to maintain design ventilation rates that are determined by ASHRAE standards for air change rates based on each building’s application.

Administrative controls: UCF is working with the Registrar’s Office on class start times and cleaning schedules, and will provide further updates when the Fall Classroom Seating Task Force further refines the model for opening in fall semester. This will result in an increase in overall ventilation effectiveness per occupant, as the design ACH rates will remain in place or increase where possible, while the population in each building is anticipated to decrease.

Sterilization technology: The university is installing additional ultraviolet-bandwidth energy (UV-C) lighting in air handler units serving instructional and administrative offices. While UV-C will not mitigate transmission risk of SARS and COVID-19 within campus buildings’ HVAC air streams, the ultraviolet energy will help inactivate the DNA and RNA of most viral, bacterial, and fungal organisms so that they are unable to replicate. The kill rate for UV-C is based on a factor of time and exposure to the light. Note that even with high-intensity UV-C irradiation, the deactivation rate will not be 100% for all biological particles.

The HVAC systems are cleaned and disinfected on a quarterly basis, as part of their normal preventive maintenance. This is done through a combination of antimicrobial fogging, UV-C disinfection, bi-polar ionization, electromagnetic filtration, and physical cleaning of the systems. All systems will receive their quarterly preventative maintenance and cleaning service prior to the start of Fall semester.

The energy of ultraviolet light (UV-C) filtration is currently used in some air handlers on campus, as it is effective in disrupting the reproductive DNA and RNA of infectious pathogens and helps maintain a clean and sterile environment inside the air handlers. UV-C technology is currently being installed in select high-density instructional, administrative offices and operational support buildings. Buildings that are already 100% outside air, single pass airstream by design are not currently slated for UV-C lighting rollouts as none of those air systems have any return air from the occupied spaces. AHU systems in research buildings that do utilize mixed return and outside air (offices, classrooms) are slated for UV-C lighting.

Work-related

Yes, you will have the same coverage that is currently available for any emergency or non-emergency illness. Pleased be advised that state-sponsored PPO and HMO healthcare plans do not cover telemedicine at this time.

For additional coverage details visit: hr.ucf.edu/current-employees/insurance

To contact your insurance carrier, please visit the Benefits Vendor Contact Sheet at mybenefits.myflorida.com/health/health_insurance_plans

As with other forms of the flu or contagious illnesses such as colds, maintaining a reasonable distance from the person is a starting point. Do not shake hands or make other physical contact. Use a sanitary wipe after the person has left to wipe those areas of your work station that the person has touched. There may be situations in which the meeting can be rescheduled to a time when the person is feeling better or the business can be conducted by phone or email. Do not hesitate to offer this suggestion if it is appropriate.

Yes. Of greatest concern is an employee with a fever greater than 100 degrees Fahrenheit and a cough; this employee should definitely be sent home. Other symptoms (difficulty breathing) may also be of concern; the decision to send an employee home who is exhibiting these symptoms, or any others, is to be made on a case-by-case basis.

In addition, advise employees of the basic preventative measures (practice good hygiene, including frequent hand washing, covering your nose and mouth with your sleeve if you cough or sneeze, and avoiding touching your eyes, nose or mouth with your hands) and post prevention and treatment information from the Center for Disease Control (CDC) throughout your work areas. Information is available at https://www.cdc.gov/coronavirus/2019-ncov/prepare/prevention.html

If someone becomes unwell in the workspace and there is reason to suspect they may have come into contact with COVID-19, the unwell person should be removed to an area which is at least 6 feet away from other people. If possible, find a room or area where they can be isolated behind a closed door, such as a staff office. If it is possible to open a window, do so for ventilation.

The individual who is unwell should use their mobile phone to call a designated public health service number. If it is an emergency (if they are seriously ill or injured or their life is at risk) then you should call 911 and explain the situation and relevant information, such as what reason to believe the individual may have been exposed to CoVID-19 and describe their current symptoms.

While waiting for advice from the public health or emergency service, the affected person should remain at least six feet from other people. They should avoid touching people, surfaces and objects and should cover their mouth and nose with a disposable tissue when they cough and objects and should cover their mouth and nose with a disposable tissue when they cough or sneeze and put the tissue in a bag or pocket then throw the tissue in the bin. If they don’t have any tissues available, they should cough and sneeze into the crook of their elbow.

If they need to go to the bathroom while waiting for medical assistance, they should use a separate bathroom if available.

To avoid risking people who have conditions that put them at higher risk of serious illness (such as diabetes, heart and lung disease, older age) make arrangements for teleworking or advise them to take additional precautions, such as staying at home.

In most cases yes, provided the employee and family member meets the eligibility requirements. A qualifying condition is one that involves either an overnight stay in a medical care facility or continuing treatment by a healthcare provider. The continuing treatment requirement may be met by a period of incapacity of more than 3 consecutive calendar days combined with at least two visits to a healthcare provider or one visit and a regime of continuing treatment. If you are out for 10 days or more, you must submit a Medical or Parental Leave Request Form and a UCF Certification of Health Care provider forms.

FMLA requires the university to provide up to 12 weeks or 480 hours of unpaid job-protected leave to an eligible employee to care for the employee’s spouse, son or daughter, or parent who has a serious health condition; or for a serious health condition that makes the employee unable to perform the employee’s job. An employee is entitled to FMLA if they have worked for the university for at least one year and have worked 1,250 hours in the previous 12 months.

FMLA information and resources are available at https://hr.ucf.edu/liaisons-and-managers/manager-resources/personnel-issues/medical-leave/

OPS employees are entitled to FMLA if they meet the eligibility requirements.

Help at UCF

On-campus students who feel ill should call Student Health Services at 407-823-2509.

UCF is committed to the safety of all their Knights. UCF remains in regular contact with local, state and federal health agencies, and we’ll continue to share precautionary measures and other updates.

The website ucf.edu/coronavirus will be regularly updated with the latest information. You can also follow @UCF and @UCFPolice on social media and download the UCF Mobile App for updates.

Counseling and Psychological Services (CAPS) is UCF’s mental health resource for students. You can visit CAPS’ website for information about and resources for coping during this time. Students can also schedule phone or virtual consultation with CAPS by calling 407-823-2811 or visiting their website.

Student Care Services continues to work remotely with anyone who needs additional academic or personal support during this time.

UCF offers our Employee Assistance Program (EAP) to all non-student employees. This program provides resources to help employees and their dependents cope with these types of life events. The EAP, administered by Health Advocate, provides confidential, short-term counseling at no cost to the employee.

Health Advocate Toll-Free Number: 877-240-6863

Health Advocate Website: HealthAdvocate.com/members

UCF’s Knights Helping Knights Pantry is offering students to-go bags with up to 10 food and toiletry items for curbside pickup. If you’re interested in this service, please fill out this form to order a bag.

Curbside pickup is available from 11 a.m. to 5 p.m. Monday through Friday at the loading dock behind the Knights Pantry in parking lot B9.